FAQ

Welcome to Hearthstone Homeowners Association Website. Below are some of the most commonly asked questions.

 
  • WHAT IS AN HOA?
    An HOA or Homeowner Association is a legal entity created to manage and maintain the common areas of a community. Typically these "common areas" consist of things like landscaping.
    HOAs can consist of single family homes, condominiums, or town homes and are typically setup by the original developer of the community with a set of rules called "Declaration of Covenants, Conditions, and Restrictions" otherwise known as "CC&Rs".
    One of the primary functions of the HOA is enforce and ensure that these "CC&Rs" are adhered to by the individual homeowners. The guiding principals of these regulations are normally to help maintain property values and the quality of life within the community.
  • IS THE MEMBERSHIP OF THE HOA OPTIONAL?
    No. Any person who becomes an Owner at Hearthstone is automatically a Member of the Association. Membership is mandatory. It ceases when the person ceases to own in Hearthstone. Every Member is subject to the requirements of the governing documents.
  • DOES THE ASSOCIATION HAVE AN ANNUAL FEE/ASSESSMENT?
    Every owner is required to pay a yearly assessment imposed by the Association. These funds are used for the Common Expenses of the Association. These expenses are incurred in the administration, management, maintenance, and operation of Hearthstone. The current assessment is $430 per-lot, per-year, to be paid by January 30th. 
     
    A late charge of $100.00 is imposed if the payments are not received. This late fee is applied up to three months the payment is due. The Management Company will make every reasonable effort to provide you with a statement at least 30 days in advance of the assessment due date. However, failure to receive a bill does not exempt you from paying your assessments.
     
    Failure to pay assessments may result in a lien on the delinquent property and legal action to collect the past due amounts. While the Association prefers not to take these actions, they are required under the terms of the Declaration.
  • HOW IS HEARTHSTONE ORGANIZED/MANAGED?
    The Hearthstone Homeowners Association is a non-profit organization. The basic purpose of the Association is to govern Hearthstone in accordance with the governing documents. All homeowners are subject to the governing documents.
     
    The Association is managed by a volunteer Board of Directors, elected by the members of the Association. The Board of Directors of the Association has the power and duty to administer the affairs of the Association in accordance with the governing documents. The Board is also responsible for the ongoing operation and maintenance of Hearthstone.
     
    To assist the Board, it has hired Keith Collins Management to act as the property manager. Our property manager, Emily Dale, can be reached at 901-753-4170 ext. 104
  • DOES THE ASSOCIATION HAVE MEETINGS?
    There is one scheduled meeting a year, which is our annual meeting in January. Additionally, the Board of Directors meets monthly, or as otherwise determined by the Board. Notice of special meetings shall be given to the Owners.
  • DOES THE ASSOCIATION HAVE A SET OF RULES/REGULATIONS
    Yes. Owners must abide by the Declaration, the Bylaws, the ARB Standards, and any other governing documents of the Association. Most of these documents are available on the website.
  • I’M INTERESTED IN OR MAKING A MODIFICATION/ADDITION TO MY PROPERTY, WHAT ARE THE PROCEDURES?
    You must get approval from the ARC Committee before making a modification or addition to the exterior of your property. To do so, you must submit an application, which is available on the website, to our property manager, Keith Collins Company or email to ARC Committee. 
     
    Applications not received by our property manager via registered mail or emailed to a ARC Committee will not be deemed submitted. Failure to obtain approval prior to the modification/addition may result in future expenses such as removing the addition or restoring your proper to its prior condition, including fines.